Access the editing (advanced entry) interface of the record in question by pressing the blue chevron (1) in the “Details/Edit” column, then press “Edit” (2).
Once in the advanced entry screen, press “Publish”.
Your record is now in public:
These badges indicate the fields that should be completed for your publication to be properly indexed by Google Scholar and Google.
The creation of a new record is done in three steps on the same screen:
Please enter:
1. the type of publication;
2. the institution where the research was conducted (UNIL/CHUV or external);
3. the title of the publication;
4. the persons associated with the publication. Use the drop-down menu (7) to specify the role of the person (author, co-first author, scientific editor, etc.). Use the “add a person” button (8) to add other persons to the record;
5. The title of the journal (for articles);
6. The language(s) of the publication.
These are the minimum metadata necessary to create the record. You will have the opportunity to add more in the next step (Continue and verify).
What are links for?
Link the persons and the units where the research leading to the publication was conducted.
Proposals for links to persons (if found) will be displayed following the completion of the “Person(s)” field (1). When you tick the authors’ boxes, their units will automatically be added to the “Unit(s)” (2) field.
If a person has not been found automatically, you can add them by using the “search manually” button (3).
Add a unit by typing its name directly into the “Unit(s)” field (2). It is also possible to link the record to a search group by typing its name directly into the “Team(s)” field (4).
In the pop-up screen, type the name and/or the surname and/or the identifier of the person you are looking for (1) (less is more!) and click on “search”.
Once you find the person you were looking for, click on the “+” symbol next to their name, and the link will be added to the record.
Then add the full text of your publication in order to archive and share it (if possible).
To know your rights and obligations regarding the self-archiving of a copy of your publication, follow the links provided in the “Information” field.
Then check the “Copyright” box (1) and press “Add PDF” (2).
You can then browse your computer and choose the PDF to add.
Choose the version of the manuscript you are submitting (in case of doubt, consult this link) and the visibility of the document (restricted UNIL, public or under embargo). If you choose “under embargo”, a calendar is displayed in the “End of embargo” column to be able to specify the end date of the embargo. You also have the possibility to define the document’s license, if you know it.
Warning: if you publish a record and it contains a full text, it (the PDF itself) can no longer, in principle, be modified or deleted, while the metadata will still be editable. So think carefully before publishing a notice that contains a full text.
Press “Continue”. You will be redirected to a verification screen to control the data retrieved from the identifier and the links you added.
You have the choice of saving the record (draft), publishing it, or editing it to complete or correct it.
The creation of a new record is done in three steps on the same screen:
Please enter the institution where the research was conducted (UNIL/CHUV or external) (1), the identifier (DOI/PMID) (2), and click on “Retrieve data” (3).
Then enter links to the authors and units where the research leading to the publication was conducted.
Proposals (if found) will be displayed after data recovery from the identifier (1). When you check the authors’ boxes, their units will automatically be added to the “Unit(s)” field (2).
If an author of the publication has not been found automatically, you can add them by using the “Search manually” button (3).
Add a unit by typing its name directly into the “Unit(s)” field (2). You can also add a research groupe by typing its name directly into the “Team(s)” field (4).
In the pop-up screen, type the name and/or the surname and/or the identifier of the person you are looking for (1) (less is more!) and click on “search”.
Once you find the person you were looking for, click on the “+” symbol next to their name, and the link will be added to the record.
Then add the full text of your publication in order to archive and share it (if possible).
To know your rights and obligations regarding the self-archiving of a copy of your publication, follow the links provided in the “Information” field.
Then check the “Copyright” box (1) and press “Add PDF” (2).
You can then browse your computer and choose the PDF to add.
Choose the version of the manuscript you are submitting (in case of doubt, consult this link) and the visibility of the document (restricted UNIL, public or under embargo). If you choose “under embargo”, a calendar is displayed in the “End of embargo” column to be able to specify the end date of the embargo. You also have the possibility to define the document’s license, if you know it.
Press “Continue”. You will be redirected to a verification screen to control the data retrieved from the identifier and the links you added.
You have the choice of saving the record (draft), publishing it, or editing it to complete or correct it.
Warning: if you publish a record and it contains a full text, it (the PDF itself) can no longer, in principle, be modified or deleted, while the metadata will still be editable. So think carefully before publishing a notice that contains a full text.
This feature allows an author to bind himself, or his units, to a publication when it is in a “to be validated” or “serval” state.
From the details of a publication (see 6 of the help on the search), click on the “I am author” button.
You will be able to add the following links:
If you do not want to add one of the proposed links you can uncheck it. Then click on the “save” button to save the change.
To export part of the results obtained during your last search, select the publications to be exported by using the “select all” button (see 1) or by checking each publication concerned (see 2).
If you wish to export the publications selected previously, choose “Export” from the “Act” menu.
If you want to export all the results found, choose “Export All”. The choice “Export All” is only available from myUnil.
Then choose the export format (see 1) and click the “Export” button.
To import the file into Endnote
SERVAL allows a diffusion in Open Access (Green Road). The SNSF and the CRUS are co-signatories of the “Berlin Declaration on Open Access to Scientific Knowledge” of October 2003.
Reminder of some advantages of filing from the full text:
SERVAL broadcasts your work on the Internet. Your publications are accessible to researchers around the world without any commercial or financial barriers.
Studies (example) have shown that documents published in Open Access are more cited than others.
Since September 2007, the Swiss National Fund requires the publications it has funded to be disseminated in Open Access.
Long-term archiving of the full text is guaranteed. In addition, a Uniform Resource Name (URN) is assigned by UNIL, in collaboration with the National Library, to your publication if it contains the full text. This identifier can then be disseminated as a single and permanent reference to your publication.
Example: urn:nbn:ch:serval-BIB_365632A115576
More information on the constraints to be respected when depositing the full text (copyrighted version, copyrights).
Massive retrieval of publications is possible on Serval using the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
Queries must contain a verb and possibly parameters. Here are some examples of access:
When there is too much data to be displayed in a call, the result page contains a cursor that allows access to the next page.
Example:
... <resumptionToken cursor="0">X27391577/1</resumptionToken> ...
You must then add a “resumptionToken” parameter to the called URL and assign that value to it. There must be no other argument except the verb previously used.
Example:
https://serval.unil.ch/oaiprovider/?verb=ListIdentifiers&resumptionToken=X27391577/1
The concept of “copyright” covers several different rights: right of reproduction, right of representation, right of adaptation, right of distribution, etc. For this reason, the concept of “copyright” is also used.
Until you have signed an assignment contract, you are in possession of all rights to the document.
Most publishers, however, require that you sign a contract of assignment of rights, the scope of which varies from publisher to publisher. Indeed, you do not have to give your rights to the publisher to allow him to disseminate your work. The more rights you give up, the more difficult it will be to reuse your publication.
If there is no contract
Until you have signed a contract, you are free to file your publication on SERVAL. Nevertheless, in the context of a loyal relationship, inform your publisher.
If there is a contract
Read carefully the conditions provided by the publisher. Pay particular attention to maintaining the right to file your publication on SERVAL. For this reason, references such as “exclusive” or “all rights” should be clearly deleted.
Get the informations
For the policy of the main editors on self-archiving, consult the SHERPA / RoMEO database. The majority of publishers allow the deposit of the last version of the author accepted by the reading committee. In general, the PDF of the publisher can not be used.
When signing
If necessary, ask the editor for the right to file on SERVAL. To do so, attach your SPARC Addendum to your contract in order to retain the essential rights. The brochure “Author Rights” gives all the necessary information on the Addendum.
At the time of filing
The right to deposit in an institutional server is sometimes accompanied by conditions. In order for you to legally file, the SERVAL interfaces have been designed taking into account these constraints: possibilities to define an embargo duration during which the document will not be published, a URL to the publisher’s site, DOI, etc.
Choice of the magazine
Besides criteria such as the number of citations or the impact factor, it is advisable to take into account criteria such as: speed of publication, possibility to deposit in parallel on a server, policy of the publisher versus the right Indexing quality, long-term archiving, and so on.
Publishing in OA
Also think about broadcasting on an OA magazine. Some OA journals have a reading committee and are of an excellent standard. In addition, articles published in OA are more cited than others and are available quickly. Consult the DOAJ regularly, as the number of OA journals continues to increase.
1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
Data Policy for full-text and other full data items
1. Access to some or all full items is controlled.
2. Copies of full items generally can be:
provided:
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. This repository is not the publisher; it is merely the online archive.
6. Mention of SERVAL is appreciated but not mandatory.
Content Policy for types of document & data set held
1. This is an institutional or departmental repository.
2. No content policy defined.
Submission Policy concerning depositors, quality & copyright
1. Items may only be deposited by accredited members, and academic staff of the institution, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. The administrator only vets items for the eligibility of authors/depositors, valid layout & format, and the exclusion of spam
4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers’ or funders’ embargo period has expired.
6. Any copyright violations are entirely the responsibility of the authors/depositors.
7. If SERVAL receives proof of copyright violation, the relevant item will be removed immediately.
Preservation Policy
1. Items will be retained indefinitely.
2. SERVAL will try to ensure continued readability and accessibility.
3. SERVAL regularly backs up its files according to current best practice.
4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items’ identifiers/URLs are retained indefinitely.
8. URLs will continue to point to ‘tombstone’ citations, to avoid broken links and to retain item histories.
9. No closure policy defined.