Author: Rocio Micaela Crespo Quesada

Go to the editing (advanced entry) of the record in question by pressing the blue chevron (1) in the “Details/Edit” column, then press “Change Type” (2). Only publications in the “Draft” state can be deleted.

Go to the editing (advanced entry) of the record in question by pressing the blue chevron (1) in the “Details/Edit” column, then press “Change Type” (2).

Choose the type of publication (1) in which you want to convert this publication. The “Before” (2) and “After” (3) fields allow you to see the changes that will be made during the conversion. Once you are sure of your choice, click on “Continue” (4).

Adapt the metadata to match the new type selected. Then click on “Save” to save the type change and metadata changes.

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Video tutorial

Create your ORCID profile (if you don’t yet have one) on https://orcid.org and log into Unisciences (link at the bottom of the page). Watch the video above to find out why it is a good idea to create your ORCID profile and link it to Unisciences.

Press the “create or link your ORCID iD” button:

Allow UNIL to access your ORCID profile. If you were not logged in to ORCID, you will first be prompted to authenticate in ORCID.

Your ORCID profile and Unisciences are now linked. You can import/export between ORCID and SERVAL as well as benefit from an improved author identification system in SERVAL (if you publish with your ORCID and your publisher includes this data in the article metadata).

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• Exporting records
• Importing records
• Linking your ORCID account with Serval
• Changing the type of a record
• Deleting a publication

Video tutorial 

Go to the editing (advanced entry) interface of the record in question by pressing the blue chevron (1) in the “Details/Edit” column, then press “Edit” (2).

You are directed to the advanced entry (editing) interface with all its sections deployed:

1. Filling in the form with an identifier;
2. Mandatory or recommended metadata;
3. Documents (full text and secondary documents);
4. Optional metadata.

Each section can be deployed or condensed using the chevron to the left of the section name:

Go to section (2) where the links are located:

What are links for?

• They allow you to link your publications to your profile (which will be displayed in Unisciences).
• They also allow you to assign your publications to the unit where you conducted the research on which your publications are based. The Unisciences page of your unit will therefore also be complete.
• You can also link your co-authors, who can then also take control of the leaflet and possibly complete it.

Link people to the notice with automatic proposals

Proposals for links to people (if found from the names in the “Person(s)” field (1)) will be displayed by pressing the “Search automatically” button (2). When you tick the authors’ boxes, their units will automatically be added to the “Unit(s)” (4) field.

Adding a unit is done by typing its name directly into the “Unit(s)” field (4). It is also possible to link the record to a search group by typing its name directly into the “Team(s)” field (5).

If an author of the publication has not been found automatically, you can add him/her by using the “search manually” button (3).

Manually link people to the record

In the pop-up window, type the name and/or first name and/or ID of the person you are looking for (1) and click on “Search”.

Once you have found the person, click on the “+” symbol next to his name, and the link will be added to the record.

Don’t forget to save your changes by pressing the “Save” button at the top right or bottom of the screen.

You can cancel the changes at any time by pressing the “Go back” icon.

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Video tutorial

Go to the editing (advanced entry) interface of the record in question by pressing the blue chevron (1) in the “Details/Edit” column, then press “Edit” (2).

You are directed to the advanced entry (editing) interface with all its sections deployed:

1. Filling in the form with an identifier;
2. Mandatory or recommended metadata;
3. Documents (full text and secondary documents);
4. Optional metadata.

Each section can be deployed or condensed using the chevron to the left of the section name:

Go to section (3), Documents.

In this section, you can either add a full text (or secondary documents) if there were none yet, or correct the metadata associated with the documents.

Adding a full text (PDF) or secondary documents

To find out your rights and obligations regarding the self-archiving of a copy of your publication, follow the links provided in the “Information” field (1).

Then check the “Copyright” box (2) and press “Add PDF” (3).

You can then browse your computer to choose the PDF to add.

Then choose the version of the manuscript you are submitting (in case of doubt, consult this link) and the visibility of the document (restricted UNIL – by default -, public or under embargo). If you choose “under embargo”, a calendar is displayed in the “end of embargo” column to be able to specify the end date of the embargo. You also have the possibility to define the document’s license, if you know it.

Correction of metadata associated with a document

You can also modify the metadata associated with a document:

Correct the metadata: the version of the manuscript you are submitting (in case of doubt, consult this link) or the visibility of the document (restricted UNIL – by default -, public or under embargo). If you choose “under embargo”, a calendar is displayed in the “end of embargo” column to be able to specify the end date of the embargo. You also have the possibility to define the document’s license, if you know it.

Don’t forget to save your changes by pressing the “Save” button at the top right or bottom of the screen.

You can cancel the changes at any time by pressing the “Go back” icon.

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