Due to a major update of the environment used by Serval, perturbations will occur on 29 and 30 August 2017.
In particular:
– the creation and modification of publications will not be possible during the two days.
– MyUNIL will be stopped on 30 August afternoon
Thank you for your understanding.
Modifications:
Interface of research (ergonomics, modification of the research of the faculties/units, …)
Entering links (ergonomics, automatic proposals of links, …)
Added History containing change of visibility for Validators
Adaptation of proposed choices for document versions
SERVAL allows a diffusion in Open Access (Green Road). The SNSF and the CRUS are co-signatories of the “Berlin Declaration on Open Access to Scientific Knowledge” of October 2003.
Reminder of some advantages of filing from the full text:
SERVAL broadcasts your work on the Internet. Your publications are accessible to researchers around the world without any commercial or financial barriers.
Studies (example) have shown that documents published in Open Access are more cited than others.
Since September 2007, the Swiss National Fund requires the publications it has funded to be disseminated in Open Access.
Long-term archiving of the full text is guaranteed. In addition, a Uniform Resource Name (URN) is assigned by UNIL, in collaboration with the National Library, to your publication if it contains the full text. This identifier can then be disseminated as a single and permanent reference to your publication.
Example: urn:nbn:ch:serval-BIB_365632A115576
More information on the constraints to be respected when depositing the full text (copyrighted version, copyrights).
Massive retrieval of publications is possible on Serval using the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
Queries must contain a verb and possibly parameters. Here are some examples of access:
When there is too much data to be displayed in a call, the result page contains a cursor that allows access to the next page.
Example:
... <resumptionToken cursor="0">X27391577/1</resumptionToken> ...
You must then add a “resumptionToken” parameter to the called URL and assign that value to it. There must be no other argument except the verb previously used.
Example:
https://serval.unil.ch/oaiprovider/?verb=ListIdentifiers&resumptionToken=X27391577/1
The concept of “copyright” covers several different rights: right of reproduction, right of representation, right of adaptation, right of distribution, etc. For this reason, the concept of “copyright” is also used.
Until you have signed an assignment contract, you are in possession of all rights to the document.
Most publishers, however, require that you sign a contract of assignment of rights, the scope of which varies from publisher to publisher. Indeed, you do not have to give your rights to the publisher to allow him to disseminate your work. The more rights you give up, the more difficult it will be to reuse your publication.
If there is no contract
Until you have signed a contract, you are free to file your publication on SERVAL. Nevertheless, in the context of a loyal relationship, inform your publisher.
If there is a contract
Read carefully the conditions provided by the publisher. Pay particular attention to maintaining the right to file your publication on SERVAL. For this reason, references such as “exclusive” or “all rights” should be clearly deleted.
Get the informations
For the policy of the main editors on self-archiving, consult the SHERPA / RoMEO database. The majority of publishers allow the deposit of the last version of the author accepted by the reading committee. In general, the PDF of the publisher can not be used.
When signing
If necessary, ask the editor for the right to file on SERVAL. To do so, attach your SPARC Addendum to your contract in order to retain the essential rights. The brochure “Author Rights” gives all the necessary information on the Addendum.
At the time of filing
The right to deposit in an institutional server is sometimes accompanied by conditions. In order for you to legally file, the SERVAL interfaces have been designed taking into account these constraints: possibilities to define an embargo duration during which the document will not be published, a URL to the publisher’s site, DOI, etc.
Choice of the magazine
Besides criteria such as the number of citations or the impact factor, it is advisable to take into account criteria such as: speed of publication, possibility to deposit in parallel on a server, policy of the publisher versus the right Indexing quality, long-term archiving, and so on.
Publishing in OA
Also think about broadcasting on an OA magazine. Some OA journals have a reading committee and are of an excellent standard. In addition, articles published in OA are more cited than others and are available quickly. Consult the DOAJ regularly, as the number of OA journals continues to increase.
1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
Data Policy for full-text and other full data items
1. Access to some or all full items is controlled.
2. Copies of full items generally can be:
provided:
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. This repository is not the publisher; it is merely the online archive.
6. Mention of SERVAL is appreciated but not mandatory.
Content Policy for types of document & data set held
1. This is an institutional or departmental repository.
2. No content policy defined.
Submission Policy concerning depositors, quality & copyright
1. Items may only be deposited by accredited members, and academic staff of the institution, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. The administrator only vets items for the eligibility of authors/depositors, valid layout & format, and the exclusion of spam
4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers’ or funders’ embargo period has expired.
6. Any copyright violations are entirely the responsibility of the authors/depositors.
7. If SERVAL receives proof of copyright violation, the relevant item will be removed immediately.
Preservation Policy
1. Items will be retained indefinitely.
2. SERVAL will try to ensure continued readability and accessibility.
3. SERVAL regularly backs up its files according to current best practice.
4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items’ identifiers/URLs are retained indefinitely.
8. URLs will continue to point to ‘tombstone’ citations, to avoid broken links and to retain item histories.
9. No closure policy defined.
Starting:
Go to the Serval application in MyUNIL, the portal of the University of Lausanne.
To start entering a publication, click the icon 
at the top right of the screen and select Enter a notice.
Choice of type and subtype:
The first step is to choose the type and subtype of your publication. This step is very important because the fields will vary according to your choice. You will not be able to change this choice once it is done.
For the example we will enter a book of various studies.
Metadata:
At this point all fields are empty. It is possible to pre-fill the record from an external service (eg DOI, Pubmed) that must be selected from the list. The identifier for your publication must be entered in the field Fill via
Fields marked with (1) are always mandatory. Fields marked with (2) are mandatory from the state to be validated.
In the case of articles, completing the ISSN automatically generates the publisher’s policy link on archiving and distribution (Sherpa / RoMEO) in the step of adding the document.
After completing this step of entering the metadata, press Continue to go to the document entry.
Documents:
The values ??entered during this step are saved whenever you add / delete documents!
The check mark in the Copyright field is required to submit documents. You can then add a main document (in PDF format) as well as any secondary documents (photo, recording etc …).
Click Continue to proceed to the next step.
Links:
During this stage you will have to add a link to the publication to each co-author working at the UNIL. If you are the author, do not forget to add your own link! If it is a UNIL / CHUV publication, add the links to the units as well.
Automatic proposals based on the first 5 and last 5 authors entered in the metadata step may already be present. You will need to check the ones you want to select from these.
If you need to add links that are not available, you can do so from the form at the bottom of the page. Select the type of link to add; The search will adapt to your choice. Find a person, a unit or a team then click on the + to add it. It will then appear in the list above.
Click Continue to proceed to the next step.
Visibility:
Visibility allows you to define the scale of distribution of your record.
As soon as a notice is no longer in the Personal State, it becomes possible to add an embargo by state (period during which the document (s) can not be consulted). For a simple entry, select the choice With the same embargoes for all documents and beginners on … Enter the start date of the embargo as well as its duration internally and externally.
Starting from state 4. To validate, it is no longer possible to modify the record.
Click Save All to complete the entry.
Two features have been added to Serval:
Add documents to a publication in “serval” state