4. Visibility

Christian Ruchat Help

edit_visibility

  1. Selected editing step, Visibility in this example, and navigation to another step
  2. Back to search
  3. Save changes
  4. Choice of visibility status
  5. Choice between: no embargo, a simple mode or an advanced embargos entry.
  6. Entry of embargoes

Visibility and its status

Visibility allows to define the scale of diffusion of a notice. One begins by entering it in a personal space and then it “pushes” it in different stages until its insertion in the collection of the publications of the UNIL. Passage through each state is not compulsory. It is also possible to add embargos to define when the publication document will be accessible for the Unil, Web and Serval states.

visibility

Possible states are:
state_1
The entry is only visible in MyUNIL, the portal of the University of Lausanne, by the authors and members of the related institutes.
state_2
The entry is visible to the users of the portal.
state_3
The entry is also visible on the UNIL website (like Unisciences).
state_4
This step does not directly modify the visibility but is required for a notice to pass to the Serval state. From this step, the entry is no longer editable except by validators and administrators.
state_5
The entrance is in the Serval depot and becomes visible everywhere. UNIL / CHUV publications are harvested by external servers and receive URNs if they have a main document.

Standard and advanced embargos entry modes

The choice to add embargos becomes available from state_2. The standard mode of entry, which corresponds to the choice “With the same embargoes for all documents and beginners on …” is then proposed only for publications that have a document.

Standard mode

The standard mode allows to choose an embargo duration for the diffusion in internal (MyUnil) and one for the public diffusion (websites, serval site, …). If the publication contains several documents, all will have the same duration of embargoes.

edit_visibility_simple_embargos

Advanced mode

The advanced mode, which corresponds to Advanced Choices, with embargoes beginning on … allows to fine-tune the embargos but it is, for this reason, more complex than the previous mode.

The choices offered in this input mode will vary according to your publication:

  • The choice of embargoes to be fixed depends on the visibility state selected for your publication. If your publication is in state state_2, only embargos  state_2will be offered. The more advanced you are, the more you will be able to choose embargoes.
  • The embargoes for each document will be proposed only if the document exists.

The interface will assist you during your modification of the durations of the embargoes. The durations of the other embargoes will be modified dynamically so that they remain coherent.

Example of a state_4 publication with one main document and two secondary documents:

edit_visibility_advanced_embargos

  1. Embargoes on metadata. This embargo is applied to the publication itself.
  2. Embargoes on the primary document
  3. Embargoes on secondary document (s)