It has already been two months since the switch from Serval to IRIS at UNIL.
Based on the requests we have received, the project team's use of the tool, and suggestions from the faculties, we have compiled a list of best practices to help you submit and manage your notices so that they are promoted and visible.
We have also opened registration for new IRIS sessions in the spring semester. Register now!
Check before creating a new record
Before submitting anything new, take a moment to check whether the notice already exists. This avoids duplicates, which complicate the search and tracking of publications.
Tutorial on how to search IRIS.
Use import by DOI or PMID when possible.
If your publication has a DOI or PMID, use them to complete the metadata. This will save you time and reduce data entry errors.
Tutorial for entering a publication by DOI/PMID
Field verification
After importing, check each field: journal title, volume, pages, authors, etc., to ensure the completeness and quality of the metadata.
Resolve suggested duplicates during submission
If IRIS alerts you to a potential duplicate, do not ignore it. Check whether it is indeed the same publication. If so, stop entering it and contact iris@unil.ch if you cannot modify it so that we can link it for you.
A clean database without duplicates benefits the entire community.
Link notices to the right people and units
Ensure that the notice is correctly linked to the correct authors and their units.
This step is essential for your publications to appear correctly in researcher profiles and unit lists.
It also ensures that you can modify the notice at a later date.
Adding and/or correcting links in a record
Submit the full text and share it as openly as possible.
Submitting the full text allows you to disseminate your work more widely and increase its visibility. It also enables you to meet the open access requirements of various funding bodies and UNIL.
Open Access and visibility
Ticking the Open Access box in IRIS does not automatically make the document accessible in OA. This box only indicates whether the publication itself is Open Access or not.
To set the actual visibility of the document, you must access the document's editing window and correctly configure the visibility and embargo options.
Also enter the applicable licence, if applicable.
Adding full text and/or secondary documents
Automatic thumbnail
If the document is freely accessible, the thumbnail of the first page is generated automatically within 24 hours of submission. You do not need to do anything.
Provide as much metadata as possible
Les champs obligatoires ne sont qu’un point de départ.
Plus vous ajoutez de métadonnées (résumé, mots-clés, DOI, financement, etc.), plus votre publication sera visible dans les moteurs de recherche comme Google Scholar.
It is also a means of ensuring better interoperability with other search systems.