{"id":1620,"date":"2025-03-05T13:26:58","date_gmt":"2025-03-05T12:26:58","guid":{"rendered":"https:\/\/wp.unil.ch\/dsbu\/?page_id=1620"},"modified":"2025-03-05T13:29:21","modified_gmt":"2025-03-05T12:29:21","slug":"standard-process-for-the-departure-of-a-pi-group-from-unil","status":"publish","type":"page","link":"https:\/\/wp.unil.ch\/dsbu\/standard-process-for-the-departure-of-a-pi-group-from-unil\/","title":{"rendered":"Standard process for the departure of a PI\/group from UNIL"},"content":{"rendered":"\n<p>When a Principal Investigator (PI) or his\/her group leaves UNIL (in the event of a change of institution, retirement or death), his\/her research data must be archived on UNIL&#8217;s dedicated infrastructures for Long term Storage (LTS), in accordance with the procedures in force.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Copy of data &#8211; Change of institution<\/h2>\n\n\n\n<p>If the PI moves to another institution, he\/she may request a copy of his\/her research data. A <strong>formal request <\/strong>(see the <strong>document \u201c<em>Protocole applicable aux Principal Investigator quittant l\u2019Universit\u00e9 de Lausanne et souhaitant emporter une copie des donn\u00e9es de recherche de leur groupe de recherche<\/em>\u201d<\/strong>) must be addressed to the Research Dean&#8217;s Office.<\/p>\n\n\n\n<p><strong>The request must include the following elements<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Summary of the research carried out by the group.<\/li>\n\n\n\n<li>Nature of the data: research, personal or sensitive data.<\/li>\n\n\n\n<li>Authorisation from the Cantonal Ethics Commission (if applicable).<\/li>\n\n\n\n<li>Information on the host institution: name, location and characteristics.<\/li>\n\n\n\n<li>Brief presentation of the future research planned by the PI.Validation <\/li>\n<\/ul>\n\n\n\n<p><strong>Validation procedure<\/strong><\/p>\n\n\n\n<p>1.1. Research Dean&#8217;s Office :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Evaluates the application and issues an opinion.<\/li>\n<\/ul>\n\n\n\n<p>1.2. If approved :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A transfer contract (<strong>contrat de cession<\/strong>) is drawn up by the PACCT.<\/li>\n\n\n\n<li>The <strong>contract is validated and signed by all parties<\/strong> concerned:\n<ul class=\"wp-block-list\">\n<li>A representative of the host institution.<\/li>\n\n\n\n<li>The Vice-Dean of Research and Innovation FBM.<\/li>\n\n\n\n<li>The Vice-Rector Research and International Relations UNIL.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">2. Data archiving on magnetic tapes- Change of institution or retirement<\/h2>\n\n\n\n<p><strong>At least six months before leaving<\/strong>, the PI must prepare his\/her data for archiving in accordance with the following steps:<\/p>\n\n\n\n<p><strong>2.1. Contact the Data Stewardship FBM team (DSBU)<\/strong><\/p>\n\n\n\n<p>The DSBU will assist the PI in the following stages:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reorganisation and documentation of the data.<\/li>\n\n\n\n<li>Semi-automated preparation of README files describing the data.<\/li>\n\n\n\n<li>Final validation of the file before migration of the data from short-term storage sites (NAS DCSR) to long-term storage (LTS) at no cost to the IP.<\/li>\n<\/ul>\n\n\n\n<p><strong>2.2. Data curation by the PI<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The PI sorts, organises and deletes obsolete data.<\/li>\n\n\n\n<li>Data must be structured by project, theme or publication.<\/li>\n<\/ul>\n\n\n\n<p><strong>2.3. Documentation and Long Term Storage transfer of data by the PI with the support of the DSBU<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Data documented by the PI is transferred to long-term storage (LTS) to ensure preservation for the next ten years.<\/li>\n\n\n\n<li>The documentation includes a README file conforming to the standard UNIL README Long-Term Storage File Description.<\/li>\n<\/ul>\n\n\n\n<p><strong>2.4. Validation by the DSBU<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once the data is ready, the DSBU carries out a final quality check before validating the transfer to the LTS.<\/li>\n\n\n\n<li>After validation and confirmation of archiving by the DSBU, the PI can ask the DCSR to revoke its access to storage infrastructure projects.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>3. Roles and Responsibilities<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>PI (Group Leader):<\/strong> prepares, organizes, and documents their data before departure. They must delete obsolete data.<\/li>\n\n\n\n<li><strong>Dean\u2019s Office \u2013 Research (Vice-Dean for Research):<\/strong> evaluates requests for data transfer to another institution and makes a decision.<\/li>\n\n\n\n<li><strong>FBM Legal Advisor (Juriste FBM):<\/strong> drafts and obtains validation for the transfer agreement (contrat de cession).<\/li>\n\n\n\n<li><strong>PACCT:<\/strong> validates and signs the transfer agreement.<\/li>\n\n\n\n<li><strong>FBM Data Steward (Head of DSBU), in accordance with UNIRIS:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Assists in organizing and documenting data through a README file.<\/li>\n\n\n\n<li>Gives final approval for Long Term Storage via the DCSR application.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>DCSR (DCSR Manager):<\/strong>\n<ul class=\"wp-block-list\">\n<li>Carries out the final archiving of data on magnetic tapes.<\/li>\n\n\n\n<li>Revokes access to the data on the NAS-DCSR server.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Documents and useful links<\/h2>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Documents et liens utiles<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/wwwfbm.unil.ch\/wiki\/si\/_media\/fr:administratif:procedures:depart_pi_donnees:depart-pi-protocole.pdf\">Protocole applicable aux Principal Investigator quittant l\u2019Universit\u00e9 de Lausanne et souhaitant emporter une copie des donn\u00e9es de recherche de leur groupe de recherche<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wp.unil.ch\/dsbu\/archiving\/\">Long Term Storage procedure and DSBU support<\/a> <\/li>\n\n\n\n<li><a href=\"https:\/\/www.unil.ch\/files\/live\/sites\/unil\/files\/02-universite\/0212-cadres-legal-reglementaire\/textes-leg\/4-rech\/dir4-5-donnees-rech.pdf\">Directive de la Direction 4.5 sur le traitement et la gestion des donn\u00e9es de recherche<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.unil.ch\/files\/live\/sites\/unil\/files\/02-universite\/0212-cadres-legal-reglementaire\/textes-leg\/4-rech\/dir4-2-integrite-scientifique4.pdf\">Directive de la Direction 4.2 sur l\u2019int\u00e9grit\u00e9 scientifique dans le domaine de la recherche et sur la proc\u00e9dure \u00e0 suivre en cas de manquement \u00e0 l\u2019int\u00e9grit\u00e9<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n","protected":false},"excerpt":{"rendered":"<p>When a Principal Investigator (PI) or his\/her group leaves UNIL (in the event of a change of institution, retirement or death), his\/her research data must be archived on&hellip;<\/p>\n","protected":false},"author":1002839,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-full-width.php","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","footnotes":""},"class_list":["post-1620","page","type-page","status-publish","has-post-thumbnail"],"_links":{"self":[{"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/pages\/1620","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/users\/1002839"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/comments?post=1620"}],"version-history":[{"count":2,"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/pages\/1620\/revisions"}],"predecessor-version":[{"id":1629,"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/pages\/1620\/revisions\/1629"}],"wp:attachment":[{"href":"https:\/\/wp.unil.ch\/dsbu\/wp-json\/wp\/v2\/media?parent=1620"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}