Video tutorial 

Aim

The “My DOCX Report” functionality allows individuals attached to a research unit to create a DOCX document with its list of publications in the format formerly required by the SNSF before the new narrative CV came into force.

Structure

The structure of the report follows the former SNSF recommendations. However, the information contained in Serval allows the first 4 sections to be completed. Authors are required to complete, if applicable, the other 5 sections or to eliminate them.

Format

Aware that each discipline has specific bibliographical style habits for publication lists, “My DOCX report” is a .docx document that can be freely modified by the user.

The bibliographic style used corresponds to that indicated by the SNSF as the most easily readable when evaluating requests:

[author][year][title][Journal or book][Edition][Pages][DOI][Link to full text]

To define the styles for each type of publication, we based ourselves on the style of the Fribourg University of Teacher Education in the open library Citation Styles Library because of its similarity to the model recommended by the SNSF.

Omissions or errors

Some publications may not be imported into the report. This is probably due to the fact that the data contained in Serval are incomplete or incorrect.

The functionality recalls publications in the public domain (there is no longer a limit to the last 5 years):

With editorial status in press or published:

And with the “peer-reviewed” box checked (Optional metadata):

If you have any doubts about how to edit the record, follow this link to find text and video help on the subject.

Edit your report

The.docx document generated with this feature can be completely edited. Watch the video to learn in a few minutes what you can do with your report.

1. Choice of language.
2. Proposed search criteria, for example “my publications” or “my entries”.
3. Search field. The magnifying glass button is used to launch the search. The right button (circular arrow) is used to reset the fields.
4. Generate a shareable link leading to the results of the selected search criteria.
5. To show/hide the advanced search, click on the circled icon.
6. You have the possibility to sort your search results according to different criteria (last modification, relevance, year, etc.). Select the desired filter. The triangle on the right indicates the sort order, which you can reverse if you wish by clicking on it. You can also choose the number of records visible on the page.
7. Perform actions such as exporting the results of the checked searches (see 9).
8. Click on this icon to show/hide publication details and to edit the record.
9. Select the publications on which to perform an action (see 7).

The advanced entry (edit) of a record allows in particular:

1. the publication of a notice in draft form;
2. the addition and/or correction of associated metadata;
3. the addition of a full text and/or secondary documents;
4. the addition and/or correction of the links assigned to the record (to persons, units and/or groups).

It can be accessed by editing an existing record (draft or public state):

or by pressing “Edit” in the revision step when creating a new record (entered with or without an ID):

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